Category Archives: Volunteering at APEX

Our Volunteers keep the club running in every way!

Volunteer Position Spotlight: Staffing Coordinator

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The Staffing Coordinator is quality control for our Programming Offerings. Assuring that each event is staffed appropriately, and that nothing is missed.

Reporting to the Internal Operations Chair, The Staffing Coordinator is a successful APEX member who is willing to work within a team of people that are all working towards the successful execution of APEX events. The Staffing Coordinator will have a working knowledge of APEX programs, volunteers, and positions, in order to assure that the staffing needs of each program is met.

Specific duties include:

  • Assuring each coordinator (DM, Door, New Member Orientation team etc) have adequately staffed their areas.
  • Assuring that there is an opener/closer for each event.
  • Assuring that each opener/closer has the appropriate training.
  • Make sure each opener/closer is given access information on the day of their event.
  • General oversight on the volunteer calendar to make sure that we are covered and putting our best foot forward.
  • Eventually holding training on opening/closing our space as needed.

The Staffing Coordinator will participate in team meetings and team retreats and is happy to be a vital part of the Internal Support Committee.  The Staffing Coordinator is willing to develop an understanding of the APEX policies around programs and volunteers, and is willing to learn to use email, social media, and several internal platforms.  The Staffing Coordinator will also be willing to learn the features and functions of the club, so that they may best execute the Staffing Coordinator position.

In addition to your training manual, you will have as much on the job training as you need. We promise every volunteer that you will not be left on your own until YOU are comfortable, and this is just as true for the Staffing Coordinator. To start, you will work side-by-side with the existing Staffing Coordinator. Once you feel comfortable, you can take over responsibility of that position with support from your Internal Operations Team, and the Executive Committee.

The Staffing Coordinator should be:

  • A successful APEX Member
  • Comfortable using email
  • OK with various members of the club having your mobile phone # as this will be required
  • Available to be at APEX to train as necessary, and for meetings as necessary
  • Willing to interact with members
  • Willing to learn all the pieces to successfully staff and execute APEX Programs
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Volunteer Position Spotlight: Monday Night Logistics

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The Monday Night Logistics Coordinator is quality control for our Members and Presenters. The Monday Night Logistics Coordinator has ultimate responsibility for the experience of both presenters and attendees for the APEX Monday Night Programs.

Reporting to the Education Chair via the Monday Night Coordinator, The Monday Night Logistics Coordinator is a successful APEX member who is willing to work within a team of people that are all working towards the success and inclusion of APEX members and presenter. The Monday Night Logistics Coordinator will participate in team meetings, team retreats, and team programming tasks, and is happy to be a vital part of the Education Committee.  The Monday Night Logistics Coordinator is willing to develop an understanding of the APEX policies around programming, and is willing to learn to use email, social media, and several internal platforms.  The Monday Night Logistics Coordinator will also be willing to learn the features and functions of the club, so that they may best execute the Monday Night Programs.

Specific duties include:
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  • Gathering information from presenters so the space and the audience are as the presenter would like.
  • Making sure the space is set prior to the arrival of the Presenter or Attendees
  • Coordinating the break with the presenter so that evaluations can be handed out when the break is finished.
  • Working with the rest of the Monday Night team to make sure that the evening runs smoothly. That includes pitching in when necessary, and asking for help when you need it.
  • Opening/Closing the space on Monday nights-or delegating this duty.
  • Assuring the evaluations are scanned, sent to the presenter, Executives, Monday Night Coordinator, and Education Chair.
  • Making sure the evaluations are saved on the APEX Computer and with the particular Member’s file, if appropriate.
  • Addressing any space or environment concerns from the evaluations.
  • Making sure the presenter has everything they need: Tools, water, etc.
  • Assisting in all Monday activities where necessary to assure the success of the Monday Program.
  • Attend quarterly Education Committee Meetings.
  • Attend Executive Committee meetings when possible.
  • Attend Programming Meetings when called (typically quarterly), as plans often impact your role, and your opinion matters!
  • Printing the Presenters class/bio for the announcements.
  • Printing Monday announcements from Chairs.
  • Putting class/day/time/presenter on the Evaluations prior to handing out for the convenience of Membership (since evaluations don’t go out until the break, we will have a fairly accurate count before printing)
  • Handing out Evaluations after the break, and collecting them after the class.

There is a Training Manual for Monday Night Logistics as well as on the job training with the existing Monday Night Team. We promise every volunteer that you will not be left on your own until YOU are comfortable, and this is just as true for Monday Night Logistics. To start, you will work side-by-side with the existing Monday Night Logistics Coordinator. Once you feel comfortable, you can take over responsibility of that position with support from your Monday Night Team, the former Monday Night Logistics Coordinator, and the Executive Committee.
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The Monday Night Logistics Coordinator should be:

  • A successful APEX Member
  • Comfortable using email
  • Available to be at APEX on Monday Nights (occasional absences are covered by the Monday Night Coordinator, or other people on the Education Team)
  • Willing to interact with presenters, members, and the public when necessary
  • Willing to learn all the pieces to run the space on a Monday
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    For more information about this position, please email: Contact@ArizonaPowerExchange.org.
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What a Great Week For Volunteers!

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This week begins a new year of amazing volunteers at APEX.

We are mixing things up this year, and want some fresh new blood in the program!

We will also be doing regular updates here and on the  APEX Fetlife.com group with some key positions that need to be claimed in 2018! Did you know, some of these can even be done from home?!
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### [Tuesday, January 30th, we have a Volunteer Drive and Social][ https://fetlife.com/events/613792].
Learn about some of the things available, what needs doing this year, and how you can volunteer to help make APEX your own!

There will be snacks and drinks and lots of people to talk to!
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### [Wednesday, January 31st there will be a Volunteer Orientation.][https://fetlife.com/events/616041]

Our culture is as important at APEX as our Volunteers. All of our Volunteers want to create a safe, welcoming, and inclusive space for our fellow members. We are merely limited by our understanding and knowledge of how to do that. APEX worked hard in 2017 to support our volunteers with additional training and opportunities to learn. We are doubling down in 2018 with even more tools to put into your toolbox, only this time is it for everyone who volunteers at APEX, not just DM and Door Volunteers, but EVERYONE. We all want to be the best we can be, and APEX can help!

Each Volunteer will be given the foundation to further explore your APEX community, learn about how you can be more a part of the club each day, every time you walk into our space. In Volunteer Orientation we will look at the mission, vision, and values of APEX, and how you can contribute. This class will help you be not only a successful volunteer, but also a successful member-where your role as a volunteer falls in that, and how to be happy and successful in your position. Volunteer Orientation will also provide you the tools and support available to you on your journey at APEX.

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We hope everyone will participate this year in some small way. Many hands make light work and all that!
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### New Member Orientation Team
APEX is committed to providing lots of quality orientations in 2018. With that goal we created the New Member Orientation Team! An hour of our time creates successful new members, and helps each of us feel more responsible for our club. The next [New Member Orientation Team Training is on Thursday, February 1st at 6pm][https://fetlife.com/events/631424]
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### Door Training
Don’t forget…APEX is committed to 600 Events in 2018. That is to events EACH MONTH! To accomplish this, we need Door Volunteers! There is also a [Door Volunteer Training on Wednesday, February 7th][https://fetlife.com/events/619985]. Door Volunteers are the front lines of our club, and you can be part of the “Mission Control” at APEX!
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### Remember your Kinky Bucket List!
As we start the new year, you can make APEX everything you want it to be!

Throughout the space there are buckets where you can add what you want APEX to be for you.

* Classes you want to see
* Events you would like to attend
* Changes to the Space
* Things you would like to try
* Anything APEX members can make happen!

Keep your eyes open at APEX for fun updates on our Kinky Bucket List items!

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2018 is going to be an amazing year for Volunteering

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2018 is going to be our best year yet. We are mixing things up this year with new training, and we want some fresh new blood in the program!  APEX is only as good as the people who serve, and we want to all be our best.

We will be working hard to do regular updates here and on the  APEX Fetlife.com group with some key positions that need to be claimed in 2018! Did you know, some of these can even be done from home?!
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Some things to get you started:

Volunteer Drive and Social

Every quarter in 2018 there will be a Volunteer Drive and Social
Learn about some of the things available, what needs doing this year, and how you can volunteer to help make APEX your own!

There will be snacks and drinks and lots of people to talk to!
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Volunteer Orientation

Each month in 2018 there will also be a Volunteer Orientation

All of our Volunteers want to create a safe, welcoming, and inclusive space for our fellow members. We are merely limited by our understanding and knowledge of how to do that. APEX worked hard in 2017 to support our volunteers with additional training and opportunities to learn. We are doubling down in 2018 with even more tools to put into your toolbox, only this time is it for everyone who volunteers at APEX, not just DM and Door Volunteers, but EVERYONE. We all want to be the best we can be, and APEX can help!

Each Volunteer will be given the foundation to further explore your APEX community, learn about how you can be more a part of the club each day, every time you walk into our space. In Volunteer Orientation we will look at the mission, vision, and values of APEX, and how you can contribute. This class will help you be not only a successful volunteer, but also a successful member-where your role as a volunteer falls in that, and how to be happy and successful in your position. Volunteer Orientation will also provide you the tools and support available to you on your journey at APEX.

More Training Available to Volunteers in 2018

Volunteer Workshop
 
APEX has committed to successful volunteers in 2018.  The management team at APEX has spent several years creating a healthy and functional management culture, and we want to bring this exceptional environment to all APEX Volunteers.
You don’t need to be “prepared” to attend this workshop, you just need a willingness to be the best team and club we can be, and be present and participate.
This workshop does not include silly exercises and time-wasting games, it is real work. We will work on ourselves, on our ability to be part of a healthy and productive team in order to make APEX the greatest club it can be!
While we hope every APEX Volunteer will eventually attend these training, the first few will be invitation-only while we make sure we are delivering on our goals.

Management Communications: Coaching, counseling, having hard conversations with members (June, 2018)

Incident Management: What to do if something goes REALLY wrong. Previously only available to Door and DM Volunteers, this is a great way to truly understand how to respond to a variety of things, and what our processes look like.  (First class April, 2018)

APEX Structure and Policies: Why we are structured like we are, why policy exists, and why our club looks like it does.

While our structure and policies are available to members, there’s a difference between reading something in a vacuum and understanding it.  We will talk through why we are structured like we are, why some of those funny things exist, what is a legal requirement, and what is the up for us to decide. (May, 2018)

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We hope everyone will participate this year in some small way. Many hands make light work and all that!
___

There are also NEW programs in 2018 that we are very excited about.

New Member Orientation Team
APEX is committed to providing lots of quality orientations in 2018. With that goal we created the New Member Orientation Team! An hour of our time creates successful new members, and helps each of us feel more responsible for our club.
___
### Remember your Kinky Bucket List!
As we start the new year, you can make APEX everything you want it to be!

Throughout the space there are buckets where you can add what you want APEX to be for you.

* Classes you want to see
* Events you would like to attend
* Changes to the Space
* Things you would like to try
* Anything APEX members can make happen!

Keep your eyes open at APEX for fun updates on our Kinky Bucket List items!

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October 27th: APEX Volunteer Drive and Social 7pm-9pm

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APEX is focusing some efforts into getting YOU more involved in our club.

Tonight is a great opportunity to do that.

We will share with you our structure, ways you can participate, and things you can do to put your stamp on your club.

This is a social occasion. You will get some information, meet some people, and learn more about the Arizona Power Exchange, the Valley’s Premier source of BDSM Education, Social Opportunities, Support, and fun!

OPEN TO ALL APEX MEMBERS.
You must be an APEX (or reciprocal) member in order to attend an APEX party. This is legal stuff, sorry all! You can learn more about being a Member of the Arizona Power Exchange on our Membership Page.

Please RSVP HERE. (Not Required for attendance)

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APEX Volunteer Drive and Social: August 11th, 2017

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APEX is focusing some efforts into getting YOU more involved in our club.

Tonight is a great opportunity to do that.

We will share with you our structure, ways you can participate, and things you can do to put your stamp on your club.

This is a social occasion. You will get some information, meet some people, and learn more about the Arizona Power Exchange, the Valley’s Premier source of BDSM Education, Social Opportunities, Support, and fun!

OPEN TO ALL APEX MEMBERS.
You must be an APEX (or reciprocal) member in order to attend an APEX party. This is legal stuff, sorry all! You can learn more about being a Member of the Arizona Power Exchange on our Membership Page.

Please RSVP HERE. (Not Required for attendance)

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APEX DOOR TRAINING: November 5, 2015 @ 7:00 pm

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Being a Door Volunteer is one of the most prized volunteers at APEX. Our Door Volunteers are the face of APEX. This is the person who gives our visitors their first impression of our club, and makes them welcome. No one is more important to the experience of our New Members than our Door Volunteers!

This class will take you through the door/membership processes. A training manual will be provided. You will be checking people in, taking event and membership fees, and providing customer service to our Members. In addition to this training, you will have a trainer sit with you for your shift(s) until you are comfortable, so you don’t have to be great at the process right away! Just a willingness to provide a positive experience, and we will help you with the rest!

If you have questions please email: DoorCoordinator@ArizonaPowerExchange.org

OPEN TO ALL APEX MEMBERS

Please RSVP HERE. (Not Required for attendance)

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DM Training on July 29th

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While *ALL* volunteers and functions are important at APEX, a member’s play party experience with a Dungeon Monitor can make or break their evening. No dungeon specific skills are required to become a Dungeon Monitor but strong customer service skills and a desire to serve membership and community is a huge plus. The rest we can teach you!

If you have questions please email: President@ArizonaPowerExchange.org

OPEN TO ALL APEX MEMBERS

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